Current topic: Archiving cash register data

When a visit from the tax authorities is imminent, the nervousness increases with regard to the Archiving of cash register data. Although the implementation of a Technical Security Device (TSE) is already common, only a few retailers and wholesalers have simulated an audit to ensure the completeness and correctness of their archived individual cash register transactions.

Challenge: Fiscal data in SAP and TSE use

The combination of a POS system with a technical security device (TSE) is essential to ensure the integrity of POS transactions. However, without a simulated fiscal data check, the software remains untested, which poses a considerable risk. Incorrect or incomplete data records can have serious consequences in the event of an audit by the tax authorities.

Our solution: Verification with AmadeusVerify

Consult-SK GmbH uses AmadeusVerify, a software that is also used by tax authorities to check the accuracy of fiscalization and the technical validity of the data. By submitting TSE and DSFinV-K exports from at least four weeks and from 2-3 branches, we enable a comprehensive check of all relevant business transactions.

What is checked?

• Technical validity of the data: The system checks whether the data has been generated and saved correctly in accordance with the technical specifications.
• Correctness of certificates and records: The focus is on the validity of the TSE certificates and the completeness of the records.
• Consistency check: DSFinV-K and TSE exports are compared to ensure that the information contained in the DSFinV-K matches the TSE data.

Avoiding the worst-case scenario

The installation of a BSI-certified TSE is just the beginning. Without proper archiving and auditing of TSE data, companies risk storing incorrect and incomplete records. In the worst case scenario, companies would not be able to provide a plausible explanation for data loss or prove that measures have been taken to identify and rectify errors.

Presentation of the results

The Consult-SK GmbH offers not only a thorough check, but also a detailed presentation of the results. This includes an analysis of the error messages, explanations of the causes of discrepancies and recommendations for rectification. With Receipt4S® As an internal control body and part of the tax compliance management system, you are always informed and can take proactive measures to ensure the accuracy of your fiscal data.

Conclusion

The simulation and verification of fiscal data in SAP with AmadeusVerify by Consult-SK GmbH is a decisive step towards ensuring compliance and avoiding serious errors in data archiving. By identifying and resolving potential problems at an early stage, companies demonstrate their accountability to the tax authorities and ensure the integrity of their business processes. For more information or to arrange an audit appointment, please contact us at [email protected] or +49 (571) 783435-10.